Business Name: O'Brien Wood and Iron
Website: https://www.obrienwoodandiron.com Phone: 724-968-8194 Email: office@obrienwoodandiron.com
Business Description:O’Brien Wood & Iron is a full-service design-build company combining high quality craftsmanship with superior customer service. We create spaces that are high performing and aesthetically stunning. New construction, additions, remodels. Renovations of existing spaces, restorations of old ones.
Job Title: Office Manager & Accounting Specialist
Salary Range: $55,000+
Job Description: We are currently looking for an Office Manager & Accounting Specialist to join our growing team. This is a varied, hands-on role for someone who enjoys keeping things organized, solving problems, and making sure the details are taken care of. The Office Manager & Accounting Specialist oversees office administration, HR support, company communications, and bookkeeping while serving as the primary accounting and financial administration resource for the company. This person will maintain accurate and organized financial records, oversee accounts payable and receivable, support payroll and compliance, manage QuickBooks Online, prepare financial reporting for ownership, and work directly with our CPA and other outside professionals. The role also includes maintaining office systems, employee records, subcontractor documentation, and other administrative processes that keep the company running smoothly. We’re looking for someone who is comfortable working independently, takes ownership of their work, and enjoys finding ways to make systems and processes better as the company grows.
Requirements: - 5+ years of of bookkeeping or accounting experience, preferably in construction, project-based businesses, manufacturing, or a multi-entity environment - Proficiency with QuickBooks Online accounting software and Google Workspace - Experience improving accounting processes, implementing procedures, and maintaining accounting systems - Strong understanding of accounting principles and practices, including job costing, reconciliations, and accounts payable/receivable - Experience processing payroll and preparing documentation for tax filings, insurance audits, and 1099s - Experience working directly with CPAs, payroll providers, insurance carriers, or other external financial professionals - High attention to detail and accuracy in managing financial records - Ability to work independently, manage multiple priorities, and meet deadlines - Strong organizational and recordkeeping skills, including digital and physical file management - Excellent written and verbal communication skills - Reliable transportation for occasional bank and post office errands
Benefits: Pay is commensurate with experience. Benefits include up to 80 hours of paid time off in the first year, increasing with tenure; 8 paid holidays plus 4 additional paid days between Christmas and New Year’s; health, dental, and vision insurance; a company retirement plan with matching contribution; professional development opportunities, including employer-approved trainings, workshops, and seminars; 10% above-cost pricing on lumber at O’Brien Hardwoods; a 15% Carhartt discount; access to Portland Sea Dogs tickets; corporate sponsorship at Val Halla Golf Course in Cumberland, Maine; and a supportive, collaborative work environment.
Job Type: Full Time
Location: In Person
Job Application: https://www.obrienwoodandiron.com/employment-opportunities